Workato Shared Service by TriMation
The power of Enterprise automation, sized for everyone.
Get the power of Workato without the big-ticket licence.
Build with low/no-code in your own secure space. Start fast. Scale when you’re ready.
TriMation's unique Workato shared service model
Workato Shared Service lets smaller organisations that can’t normally access Enterprise level software use Workato through TriMation.
You get your own separate space. You can build your own integrations and automations with no/low-code, or switch on ready-made ones from our library.
We keep things safe, tidy and running.
Who the Workato Shared Service is for
Anyone who wants to own their own integrations and automation through low or no-code development but can’t justify a Workato license.
- Local Councils
- K–12 schools
- NDIS providers
- Small and mid-sized businesses
The problem we solve
- Big platforms cost too much up front
- One-off integrations are slow and hard to maintain
- Teams don’t have time to learn “how to do it right”
- Security and data separation can be confusing
What you get
- Your space in Workato: separate and secure
- Build yourself: no/low-code recipes, schedules, error handling
- Ready-made “recipes”: common integration and automation workflows you can turn on quickly
- Community: share best practice, and “recipes” with and from like minded organisations
- Pay as you go: You only pay for what you use
- Help on tap: we set guardrails, monitor runs, and fix issues
A way to grow: move to your own licence later with minimal fuss
Simple processes to automate
School example - automatically sync data across systems,
plus automated process to alert students
Small business example - simple invoice payment data sync across multiple systems,
including automatic internal team alerts and email to customer
How it works
1.
We set you up with your own space.
2.
You connect your systems (we’ll help).
3.
Turn on pre-written integrations and automations from our library or build your own.
4.
We watch it and keep it healthy; you add more over time.
How people sync data
- vs Workato Shared Service
In-house IT written scripts
External vendor-built feeds
Workato Bureau by TriMation
What it is
In-house scripts move data on a schedule.
External company builds recurring file/API feeds. Normally set up as individual flows or projects.
Your own secure Workato space that you build and control – a simple low/no-code interface to integrate your systems, and automate your workflows. Any system, any data, anytime – to suit your needs.
Best for
One-offs, experiments.
Always-on, business-critical flows that evolve. Continuously changing or growing environments. Taking ownership of your integrations and automations and choosing what data is used for where and when.
Simple, stable data flows from one system to another that won’t change.
Not recommended for
True one-off loads
Critical, compliance-sensitive flows.
Fast-changing processes, multi-system needs. Managing ongoing growth and development across multiple processes and teams
Time to set-up
Fast to start.
Weeks–months.
Days to first wins
Change effort
Dev time each tweak.
New Statement of work, queue, extra cost.
Make changes yourself and start using them in minutes. Point-and-click tweaks; guardrails.
Visibility
Logs on a server (if any).
“Ran overnight”; limited detail.
One console: runs, errors, audit trail.
Reliability
Fragile when APIs/fields change.
Varies by vendor; retries not guaranteed.
Retries, alerts, versioning out of the box
Follow-on actions (workflows)
Rare / manual.
Rare / extra project.
Built-in: trigger tasks, emails, updates
Security
Ad-hoc security. Creds often live in configs/servers. Audit trails and alerting vary; no formal certifications tied to the scripts themselves
Depends on the vendor. You inherit their practices; visibility into controls and audits is limited. Changes can bypass governance unless re-scoped.
Built on Workato’s enterprise platform with Automation HQ (tenant separation, RBAC, audit logs). Workato maintains SOC 1 & SOC 2 Type II, ISO 27001 & ISO 27701, PCI DSS Level 1 (v4.0) and HIPAA (BAA available), with documented data-protection controls and security FAQs. Data residency options and in-product governance features included.
Ownership / lock-in
You own code (and the headache).
Risk if person who writes the code leaves the organisation.
Vendor holds know-how (high lock-in).
You own your automations; take them with you
Lifetime cost
Low cost, potential rising support debt.
High upfront + ongoing change fees.
Medium ongoing cost. Predictable operations; shared platform efficiencies. Scalable if your organisation grows.