Willow School Data Management System
Willow unifies data from SIS, LMS and other school systems into one central lake.
Then powers intuitive Student, Parent and Teacher experiences – with AI-assisted automations, data analysis, reports and flows you can build easily in-house.
The challenge
School improvement frameworks are important and typically…
- Plans live in Word, PDFs, spreadsheets, shared drives, so they’re scattered & inconsistent.
- Duplication: the same info re-typed in different templates.
- Delayed reporting: progress only visible after quarterly / annual collation.
- Limited visibility: no clear line of sight school to region to department.
- Hard to share learning across schools.
- High admin load: time taken from teaching and leadership.
Bottom line: Great frameworks, but no single system to manage them.
Benefits
- Consistency: every school uses the same department-approved templates and flows.
- One source of truth: all plans, reviews, PDPs, and evidence live in a single system.
- Efficiency: less admin and duplication, more time for teaching and leadership.
- Faster reporting: quarterly and annual reports generated automatically.
- Transparency: real-time dashboards for schools, regions, and central office.
- Accountability & alignment: clear line of sight from department strategy → school priorities → principal PDPs.
Even more benefits!
- Evidence over time: longitudinal record of improvement, not just annual snapshots.
- Targeted support: leaders see which schools need help and can respond sooner.
- Engagement visibility: regional and central staff log support, making it transparent and coordinated.
- Shared learning: good practice in one school is visible to all.
- Future-proof: easy to adjust as frameworks or priorities evolve.
- Empowerment: no-code flexibility means your team can adapt templates and workflows without waiting for IT.
- Scalable: start with school improvement, expand to other business processes.
Why Creatio powers this platform
- A global leader in no-code platforms.
- No-code means you can change forms, workflows, and dashboards yourself without needing a developer.
- Low-code options mean bigger customisations can be built quickly with minimal developer effort.
- This means fast changes in-house and no long IT projects.
- Empowers your leaders and staff to adapt the system as priorities evolve.
- Proven in government, secure, and fully customisable.
- Can be used to automate other processes and for other solutions.
Governance & Assurance
Environments for safe change.
Role-based access.
A clear audit history.
Integrate & single view
Keep the systems you already use.
We connect Creatio so teams work in one place with a single, trusted view of data.
No-code speed
Create and update workflows, reports and dashboards in minutes: no long IT projects.
Day to day changes are no-code; bigger ones are fast with low-code.
AI help built in
AI suggests steps, maps data and summarises records so setup and admin are faster.
AI agents help you run your business efficiently.
The system: for the Department of Education team
Customised to your framework
We work directly with your central DoE team to configure the platform so it matches your school improvement model (SIT, own etc).
Templates you control
All plans, reviews, and evidence forms are standardised in the system, on templates you design. That way, every school works consistently and in line with your requirements.
Department-level oversight
The system gives central leaders a live view of plans, progress, risks and benefits across every school and region — without waiting for quarterly or annual reports.
The system: for schools
School-level planning made simple
Strategic, Annual & Development Plans created online.
Evidence & self-evaluations logged as they happen.
Implementation tracking shows progress against actions.
Principal PDPs link directly to school priorities.
Coordinated support
Regional and central staff record their engagements with schools, making support visible, transparent, and easy to coordinate.
Automatic dashboards
(School to Region to State)
All data feeds into dashboards automatically, giving leaders real-time oversight while reducing duplication and admin.
How we implement
The Creatio Way is an agile, no-code, fast delivery. Which means you can deliver benefits to schools and leaders quickly – within weeks!
We train you
You learn how to develop within Creatio – with options to suit every team and tech set-up
Start small
Together we build a Minimum Viable Product (MVP) first: the basics needed to quickly unlock business value.
Add as you go
Once the basics are live, you add more features in small steps.
Everyone involved
Your team helps shape and test new features as they’re added.
TriMation do the heavy lifting at the start
The you take over with smaller no-code developments – as we move forward you take ownership.
You choose what level of ongoing support you want from us going forwards